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Service to Bucks awards

Service to Bucks awards

Buckinghamshire County Council rewards and recognises length of service not just continuous service. 

  • 10 years' service is £100
  • 15 years' service is £150
  • 25 years' service is a gift to the value of £300 plus a reception and buffet lunch hosted by the Chairman of the Council

10 and 15 year awards - the 10 and 15 year awards are financial monetary awards and are paid alongside your salary.

25 year award - the 25 year award is a gift to the value of £300 and is funded from the schools budget. The Headteacher will need to follow the relevant process mentioned below to check if the employee is nearing an award.

Bucks Pay - for Bucks Pay employees in a Buckinghamshire County Council School, the 10 and 15 years' service awards are paid automatically alongside the employee's salary in the month of the anniversary.

Teachers - the awards are not paid automatically for teachers.

Schools which have moved to Academy status should still pay the Service to Bucks Award to Bucks Pay employees as it is a contractual requirement.

Schools which have moved to Academy status may choose (as it is not contractual) to pay the Service to Bucks Awards to teachers.

 

Buckinghamshire County Council schools

This process only applies to BCC Schools that purchase the Buckinghamshire County Council Payroll Service.

10-15 year service awards

These are paid automatically to Bucks Pay employees alongside your salary and are based on the service dates held on your employee record. If you believe you should have received an award please speak to your line manager in the first instance.

Process

The school will receive an automated email informing them of the employee’s anniversary and will the need to do the following:

  1. Prepare a letter congratulating the employee on the long service award and confirm the amount of the award and how it is paid. 

Template Letter for 10 and 15 Years' Service Award (Schools)

  1. Ask the employee if they would like a formal presentation.

How it's charged

For schools that buy HR and Payroll Services from Buckinghamshire County Council, the award will be charged directly to the School budget.

Schools that do not purchase HR and Payroll Services from Buckinghamshire County Council will need to contact their current payroll provider to make the payment to the employee.

The Headteacher will then make a presentation to the employee of the letter (and card if appropriate).

25 Year service awards

This is a gift to the value of £300 and a reception and buffet hosted by the Chairman of the Council. The employee may take a guest to the reception where the Chairman will present the employee with a certificate. An individual and group photo is also taken and sent to the employee after the event.

A cash award must not be given to the employee for the 25-year service award as it becomes taxable. The Employee chooses a gift to the value of £300. Employees should not buy the gift directly as reimbursing them for the cost will incur tax for the individual. See Financial Procedures.

Process

The Headteacher will receive an automated email informing them of the employee's anniversary and will then need to do the following:

  1. Send a letter to the employee congratulating them on their long service and the value of the award and how to claim the gift. 

Template letter for 25 Years' Service (Schools)

  1. A copy of the letter should be sent by the Headteacher to the Chief Officers' Team to arrange for them to be invited to the Chairman's Lunch.
  2. This then triggers a letter from the Director of Education and Cabinet Member for Learning and Skills congratulating the employee on their Service to Buckinghamshire. 
  3. Ask the employee if they would like a formal presentation.

How it's charged

The school should be invoiced directly for the gift from the supplier. Employees should not buy the gift directly as any reimbursment from BCC will incur tax for the employee.

Any retrospective claims for the 25 Years' Service Award, prior to June 2004 will remain as a gift value of £125. For further information see Financial Procedures.

Long service awards

Long Service Awards for those employed on School Teachers Pay and Conditions are not contractual.

Awards are made purely at the discretion of the Headteacher.

Payments will only be made on the instruction of the Headteacher to the Payroll service and will not be paid automatically.

 

Academy schools

This process only applies to Academy Schools that purchase the Buckinghamshire County Council Payroll Service

10 and 15 Year service award

Human Resources will notify the Academy School when the employee is nearing 10 or 15 years' service.

Process

  1. The headteacher to send an email to hrschoolemployeechanges@buckscc.gov.uk confirming the 10 or 15 Year service award.
  2. The payment will then be made alongside the next available salary.
  3. Prepare a letter congratulating the employee on the long service award and confirm the amount of the award and how it is paid. 

Template Letter for 10 and 15 Years' Service Award (Schools)

  1. Ask the employee if they would like a formal presentation.

25 Year service award

Human Resources will notify the Academy School when the employee is nearing 25 years' service.

Process

  1. The headteacher to send a letter to the employee congratulating them on their long service and the value of the award and how to claim the gift. 

Template Letter for 25 Years' Service (Schools)

  1. A copy of the letter should be sent by the Headteacher to the Chief Officers' Team to inform them about the employee's inclusion on the Chairman's Lunch.
  2. This then triggers a letter from the Strategic Director and Cabinet Member for Children & Young People Services congratulating the employee on their Service to Buckinghamshire.
  3. Ask the employee if they would like a formal presentation.

How you will be charged

The School will arrange to purchase a gift on behalf of the employee to the value of £300 including VAT. For further information see Financial Procedures.

For the 25 years' Service Award, the employee chooses something to the value of £300. Employees should not buy the gift directly as reimbursing the individual for the cost will incur tax for the individual.

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