The employee will have received a P45 from their previous employer when they stopped working for them. This should be given to the new employer (BC). It's a record of pay and the tax that's been deducted from the total earnings so far in the current tax year. It shows:
- their tax code and PAYE (Pay As You Earn) reference number
- their National Insurance number
- their leaving date
- their earnings in the tax year
- how much tax was deducted their your earnings
- what period in the Tax year the employee was paid up to
A P45 has three parts; you can email Part 2 and Part 3 to firstname.lastname@example.org or post to:
Part 1A should be kept for your own records.
A new starter checklist is required for tax purposes and is completed by an employee who does not have a P45 when commencing a role. New starter checklists are available on the Gov.uk website and can be completed online or printed off. They must be signed by the employee.
A new starter checklist contains important information that affects the amount of tax payable, such as whether:
- this is their first job
- they’ve been claiming Jobseeker's Allowance or Employment and Support Allowance
- they've got another job or had another job in this tax year or are in receipt of the State Occupational pension.
- they’re paying off a student loan and what plan they are on
3. New Starter Checklist can also be emailed to HR email@example.com or post to:
A P11D tells HM Revenue and Customs (HMRC) about the value of any taxable benefits an employee has received during the tax year.
This means benefits or expenses that effectively increase their income, for example:
- a company car
- private medical insurance
P11Ds are issued by the 6th of July annually. These are generally sent to all employees with taxable benefits in the two weeks prior to the 6 July.
A P60 is the summary of an employees pay and the tax that has been deducted from it in the tax year (which runs from 6 April to 5 April); they will receive their P60 by 31 May. It's important for them to keep P60’s safe; there are legal regulations which don’t allow for another original to be printed. A P60 is proof of income received, particularly important when applying for a loan or a mortgage. P60’s may also be needed:
- to complete a Self Assessment tax return, if this applies to them
- to claim back any overpaid tax
- to apply for tax credits
Find out more about PAYE reference numbers.