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DBS application process

A DBS Check is a critical part of the Safer Recruitment Process.  The DBS Check allows safer recruitment decisions to be made and prevents unsuitable people from working with vulnerable groups, including children, through its criminal record checking and barring functions.  


eDBS System

Buckinghamshire Council processes DBS checks online via an electronic Employment Check system. 

Access the eDBS system


eDBS Administrator user requests

To request a log in or remove an existing user, please complete the E-DBS system Business Unit administrator new user / remove user form below

E-DBS system Business Unit administrator new user / remove user form (opens in a new window)


Applicant login issues

If the applicant has not received their email with login details for their DBS, please use the DBS email template and send to the employee. We cannot generate the email again from the DBS system.

You will be able to find and edit (if necessary) their login details by searching for them in ‘Manage Applicants’ not ‘Manage Applications’.


Other guidance

BU Admin Guidance notes (January 2019) 

ID Verifier Guidance notes  (November 2018)

Checklist for BUAs, IDVs and Applicants

DBS Application Guidance for Applicants

Driving Licences explained



Some employees working in Special Secondary Schools may provide sensitive personal care to pupils aged 18 years or older. This is known as regulated activity.

Regulated activity may require an Enhanced DBS Check that includes:

  • Children's Barred List Check
  • Adults Barred List Check

For further information please contact the HR Service Desk 01296 382233 who will pass your query to the DBS Team.



A DBS Certificate can be used from one school to another as long as the workforce and level of the DBS Check is correct for the role, this is for local authority schools only.  

Please complete the transferability request form under HR Services via the Supportworks Portal or contact the HR Service Desk 01296 382 233.

Transferability of a DBS check



A DBS Certificate may be used in certain circumstances by another organisation for example an academy.

Portability of a DBS check 


Paper DBS applications

In certain circumstances a paper application may be needed rather than using the eDBS system. Please advise the Safeguarding team who will send out the application form. Once completed it should be sent back to us, to send to the DBS.

The applicant will need to bring in their certificate once received. Take a copy as you usually would and then notify us via the eform on the service desk portal.

Please complete the eform on the service desk portal titled Notification of clear paper DBS check result if you are the manager of an individual who has obtained a DBS certificate by completing a paper DBS application form, where this certificate has come back clear.

Buckinghamshire Council will not receive a copy of this Certificate, so it is important that you ensure the applicant brings in their DBS Certificate for you to verify, and that you notify us of the result.

You must be the DBS applicants line manager in order for us to accept your confirmation.

Please note, if the DBS contains positive information, employment can only be agreed with Service Director/Head Teacher sign off.

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