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SAP Accounting timetable 2018-2019

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SAP Accounting timetable 2018-2019

SAP has 12 accounting periods plus Year End ( Period 13-14 ) - each period equates to a calendar month ( except year end ) as follows:

ACTION REQUIRED BY   ALL SCHOOLS ALL SCHOOLS ALL SCHOOLS CHEQUE BOOK SCHOOLS  CHEQUE BOOK SCHOOLS 
             
Month Ending Period Estimated Date for Summary Reports available on SchoolsWeb Deadline for return of CFR Monitoring Reports Deadline for return of ABL  Latest VAT return date (COMPULSORY) Latest date for return of 3 way reconciliation ( Schools who are Self Service cheque book schools )
Final 2017-18   Period 13/14 published 20 April 2018        
Monday 30 April 2018 1 Monday 7 May 2018      Wednesday, 25 April 2018  
Thursday, 31 May 2018 2 Friday, 7 June 2018    Friday, 18 May 2018 (COMPULSORY) Friday, 25 May 2018  
Friday, 29 June 2018 3 Friday, 6 July 2018 Friday , 13 July 2018 Q1 (OPTIONAL)   Wednesday 26 June 2018  
Tuesday, 31 July 2018 4 Tuesday, 7 August 2018     Thursday, 27 July 2018  
Friday, 31 August 2018 5 Friday, 7 September 2018     Friday, 25 August 2018  
Friday, 28 September 2018 6 Monday, 8 October 2018     Tuesday, 25 September 2018 30 September 2018 for the Summer Term
Wednesday, 31 October 2018 7 Wednesday, 7 November 2018 Friday, 19 October 2018 Q2 (COMPULSORY)   Monday, 28 October 2018  
Friday, 30 November 2018 8 Friday, 7 December 2018   Friday, 9 November 2018 is the last date for revised ABL's  Monday, 26 November 2018  
Monday, 31 December 2018 9 Tuesday, 8 January 2019     Wednesday, 26 December 2018  
Thursday, 31 January 2019 10 Thursday, 7 February 2019     Friday, 25 January 2019 31 January 2019 for the Autumn Term
Thursday, 28 February 2019 11 Thursday, 7 March 2019     Monday, 25 February 2019  
Friday, 29 March 2019 12 Tuesday, 2 April 2019 (Provisional)     To be advised 28 April 2019 for the Spring Term
Final 2018-19 13 To be advised     To be advised  

Dates For Monthly Returns and Transactions to be included in the accounts:

Local Bank Account – VAT Returns

VAT returns need to be processed at least two working days before the end of the calendar month to guarantee inclusion in the accounts for that month.  Returns sent in after the published dates are at risk of non-compliance with HMRC requirements.  Fines incurred as a result of non-compliance will be passed to the applicable school(s).  Details on the date for the final March VAT return will be issued with the Year End Procedure Notes at the beginning of the Spring Term 2018.

Non-Cheque Book Schools – Invoice Files & Imprest Claims

Invoice files and Imprest claims should be processed at least two working days before the end of the month to guarantee inclusion in the accounts for that month. Details of the year end deadlines will be issued with the Year End Procedure Notes at the beginning of the Spring Term 2018.

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